Toolkit
for Joint UN Teams
and
Joint UN Programmes of Support on AIDS

About the Toolkit

"As Secretary-General, I promise:
  • That AIDS will remain a system-wide priority for the United Nations;
  • That the UN will deliver as one on AIDS, and the already pioneering coordination efforts of UNAIDS [Joint United Nations Programme on HIV/AIDS] and its co-sponsors will be strengthened further through system-wide coherence; and
  • That I will make every effort to mobilize funding for the response to AIDS, now and in the longer term."
- UN Secretary-General Ban Ki-moon General Assembly Review of the Declaration of Commitment on HIV/AIDS, 21 May 2007

The Toolkit for Joint UN Teams and Joint UN Programmes of Support on AIDS is intended to assist UN agencies, funds, and programmes at the country level, as part of the UN system, to improve coordination, coherence and effectiveness of joint activities on AIDS. In order to enhance progress towards these key UN reform initiatives and to support the implementation of the 2001 General Assembly Declaration of Commitment on HIV/AIDS , the UN system must continue to harmonize and align operational activities with nationally determined strategic plans and priorities.

A key instrument of the UN reform process is the United Nations Development Assistance Framework (UNDAF) . The UNDAF provides a common strategic framework for the operational activities of the UN system for better coordination and development results at the country level.

Because the UN system operates within different country contexts, this Toolkit is designed to address a wide spectrum of needs of the UN system for establishing and activating coordination mechanisms and implementing joint programmes on AIDS. The emphasis is on explaining and applying guidance, concepts, building skills and encouraging collaboration among UN system staff and partners.

The Toolkit is intended to guide and facilitate the work of:

  • UN Country Teams that aim to establish a Joint UN Team on AIDS
  • Joint UN Teams on AIDS that wish to reassess and improve their functioning
  • Joint UN Teams on AIDS that wish to establish a Joint UN Programme of Support on AIDS
  • Learning Facilitators and all UN staff who wish to understand the UN Learning Strategy on HIV/AIDS, including UN workplace policies on HIV/AIDS

How to use this Toolkit

The Toolkit consists of guidance on how to approach the UN Secretary-General's directive to establish a Joint UN Teams on AIDS and Joint UN Programme of Support.

It is laid out in a way that roughly traces the necessary steps for establishing and managing the work of a Joint UN Team on AIDS, designing and implementing Joint UN Programmes of Support on AIDS, monitoring and evaluating the work of the Teams and Programmes in order to track progress and measure results, and understanding the broader learning strategy to help the UN system develop the competence of its staff on HIV and AIDS.

The Toolkit offers a collection of resources, training and reference materials that are divided across six main Cluster sections:

Each Cluster section contains the following features:

  • a brief Introduction of the cluster topic
  • an 'About the cluster' overview
  • a list of 'Cluster tools' with summary descriptions

Every effort has been made to keep each Cluster section brief. The Cluster introduction is intended to frame the context of the Cluster, while greater focus has been placed on the list of tools which provide further details and complementary information, including a link to the full document. A snapshot of each Cluster section is provided below to assist in searching for the tools you may need based on your learning and training activities.

The Clusters

Cluster I: Background on UN system's corporate strategy on AIDS
Purpose: How to promote a common understanding of the UN's corporate strategy on AIDS and its centrality to the UN's reform agenda and development priorities at the country level

  • Key documents on the UN reform agenda
  • Key documents on the UN's corporate strategy on AIDS and country level response

Cluster II: Towards a Joint UN Team on AIDS Purpose: How to establish, manage and build the capacity of Joint UN Teams on AIDS

  • Self-assessment tools on basic AIDS competence of Joint UN Team members
  • Mapping and assessing UN system capacity on AIDS
  • Facilitate decisions on the management and functioning of the Joint UN Team
  • Examples of communications tools for the Joint UN Team

Cluster III: Planning and facilitation for Joint UN Teams on AIDS
Purpose: How to assist in organizing meetings, workshops, and retreats for Joint UN Teams on AIDS

  • Sample agendas for UN staff retreats at country level
  • Background presentations on key thematic issues (e.g., universal access, UN reform) to help frame discussions at team retreats
  • Background information on experiences to date with Joint UN Teams on AIDS and Joint UN Programmes of Support

Cluster IV: Developing and implementing a Joint UN Programme of Support
Purpose: How to improve the ability of the Joint UN Team its country level partners to strengthen strategic coordination and technical support under a common programme delivery framework.

  • Background informational tools on results-based management and joint UN programming
  • Background presentations to inform staff, frame discussions, and identify potential options for financial management and accountability
  • Tools to facilitate the development and implementation of a Joint UN Programme of Support
  • Examples of Joint UN Programmes of Support

Cluster V: Monitoring joint UN action on AIDS at the country level
Purpose: How to track and assess the results of joint UN activities on AIDS

  • Sample templates for annual results-based workplans
  • UNDAF monitoring and evaluation technical tools

Cluster VI: UN Learning Strategy on HIV/AIDS
Purpose: How to assist the UN system to develop the competence of its staff on HIV and AIDS

  • Comprehensive guidelines on the background and implementation of the UN Learning Strategy on HIV/AIDS
  • Numerous country case studies on the lessons learned and implementation achievements of the UN Learning Strategy
  • Tools to inform on the UN workplace policies on HIV/AIDS

The Toolkit should be viewed as a guide, not a leader. The resources included in the Toolkit are not intended to be prescriptive but are considered as helpful tools that should be tailored to the needs of UN country staff and the country circumstances as appropriate. The Toolkit also includes examples from different regions to facilitate adaptation and relevance to AIDS responses.

This Toolkit is a living, evolving resource for you to use, add to, and comment upon. It should not be seen as a substitute for key guidance documents but rather it will refer you directly to specific guidelines, reports, programme documents, templates and presentations on matters of policy, operations, training and technical matters relating to Joint UN Teams and UN Joint Programmes of Support on AIDS. We hope that you will find it both an informative and useful resource for your team or organisation.

If you have suggestions for new tools or ways to improve those included in this Toolkit, please send them to:

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